Posted by: kbenoy | May 16, 2012

Financial Records of Wolverhampton & District Butchers Hide Skin Fat & Wool Co Ltd – Part 2

Following on from my previous post… Financial Records of Wolverhampton & District Butchers Hide Skin Fat & Wool Co Ltd – Part 1 that looked at the Petty Cash system used by the company as part of their double entry bookkeeping system, I am going to try to explain how the purchases side of the business was recorded.

The Wolverhampton & District Butchers Hide Skin Fat & Wool Co Ltd had a large number of members who were mostly butchers or farmers and engaged with the trade. These members were able to supply the Wolverhampton & District Butchers Hide Skin Fat & Wool Co Ltd with a variety of animal by-products such as hides, fat, wool and bones etc that could be processed and sold on. Generally, these purchases were for fairly small but regular amounts and the values reflected this.

The last book we looked at was the June 1972 section in the General Office Petty Cash Book (D-SSW/2/WDB/3/7) with the entry for Butchers Payments £137.45. The same entry can also be seen at the bottom of the page of the Analysed Petty Cash Book (D-SSW/2/WDB/3/8). This entry shows the amount paid out to butchers to purchase animal products from the Petty Cash. Only the total value is recorded in the Petty Cash Books as the individual transactions are recorded in the Butchers Purchase Day Book.

Butchers Purchase Day Book – D-SSW/2/WDB/3/10

The Butchers Purchase Day Book (D-SSW/2/WBD/3/10) as shown above, contains details of the purchases made in June 1972 with the matching total of £137.45. This book shows the date of the purchase, the name of the butcher who was paid, the amount paid and sometimes a signature, presumably confirming the payment had been received. As these entries link with the total shown in the Petty Cash Books it is likely that these purchases were made using Petty Cash.

Some of the entries in the Butchers Purchase Day Book are shown on the Loose Purchase Records (D-SSW/2/WDB/3/12) as shown below with the reference to page 190.

Loose Purchase Records – D-SSW/2/WDB/3/12

The Loose Purchase Records give more detail on the nature of the purchase, in this case indicating that the Wolverhampton & District Butchers Hide Skin Fat & Wool Co Ltd purchased a quantity of Fat and Bones worth 55p from Southall L and this was paid for by Petty Cash.

Larger purchases such as the ones shown below for Evans, Campion & Blakemore and Gill F. A. Ltd were for Hides and Skins. These entries link to page 357 in another book, the Purchase Day Book (D-SSW/2/WDB/3/11) as they were paid for by cheque.

Purchase Day Book – D-SSW/2/WDB/3/11

This entry in the Purchase Day Book shows the two matching entries and corresponding amounts with a reference number relating to the cheque used to pay the Butchers. This book is equivalent to the Butchers Purchase Day Book, with one recording the purchases made by Petty Cash and the other by Cheque. The Loose Purchase Records track the amount of stock purchased as well as the amounts and link transactions from the two books.

Next time, I am going to look at the final part of the day-to-day bookkeeping system, the sales records.

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